1160 Coast Boulevard, La Jolla, California 92037       /       (858) 459-7000

RULES FOR RENTAL OF THE LA JOLLA COVE BRIDGE CLUB

Alcohol

We allow you to serve (not sell) your guests wine, champagne and beer.  Beer must be served from kegs; bottles and cans of beer are not allowed.  Beer kegs must be placed on the linoleum floor or outside patio only; do not place kegs or containers with ice on the carpeted or hardwood floors.  Please insure that people under age 21 are not served alcoholic beverages.

Hard liquor is not permitted.

Alcohol must be served by a licensed caterer or beverage server only.

Glassware is not allowed on the lawn; drinks taken into the lawn area must be in non-breakable cups.  Alcoholic beverages are allowed on the lawn only between the hours of noon and 8:00 p.m.

Alcoholic beverages may be consumed in the building and on the patio until the close of your function; glassware and china are allowed in the building and on the patio.

The music and entertainment room

Cancellation Policy

If it is necessary for you to cancel your contracted event prior to 90 days before the event, you will forfeit the amount already paid (one-half of the total rental fee) as a cancellation fee.  Should you have paid the full amount of the rental fee early, and your cancellation notice is given 90 or more days in advance of the event, you will forfeit only 50% of the total rental fee and will be refunded the other 50% of the total rental fee already paid.

Cancellations received 90 days or less before a scheduled event will forfeit the entire full rental fee paid.

The "damage deposit" is not subject to a cancellation fee; any "damage deposit" received will be returned in full in case of cancellation.

All cancellations must be in writing (email is acceptable).

Candles

Due to the difficulty of cleaning melted wax from the carpets, wax candles are not allowed inside the building.

Caterers

You may select any caterer who is on our approved vendor list (see the tab entitled "Approved Vendors.")  If the caterer you have chosen has not already been approved, he/she may contact the Rental Manager if he/she wishes to be included on the approved vendor list.  Any vendor not on the approved list will not be allowed to work at our venue.

Clean-Up

Our cleaning crew will clean the facility after you and your vendors have removed all items from the building.  All items must be removed no later than 10:30 p.m. on the night of your function.  (Overnight storage of personal or rental items is not allowed.)

The cleaning crew will vacuum and/or mop the floors, clean the bathrooms and kitchen, move chairs and tables back to the main room, remove bags of trash from the premises, and sweep the patio.  It is expected that you will properly bag all trash before you leave the premises.  It is also expected that you will leave the premises in satisfactory condition prior to the arrival of the cleaning crew.  If the premises require more than "ordinary" cleaning, you will be charged for same.

Costs

The cost of renting our facility ranges from $1,800 (months of November, December, January and February) to $2,200 (March, April, September and October) to $2,500 (May, June, July and August).  In addition, there is a fully refundable $1,200 "damage deposit."

The full cost of the rental plus the "damage deposit" will be made in two payments:  50% (one-half) of the rental cost will be paid at the time a contract is signed; the balance of 50% (one-half) of the rental cost, plus the entire damage deposit, will be due 90 days prior to the event date.

Payment must be made by personal check, cashiers check or money order only.  We do not have the capability of receiving payments by credit card.  Any check returned for insufficient funds will be subject to a $35 handling charge.

Dancing

Dancing is allowed inside the building, in the main room (carpeted floor) or the entertainment room (hardwood floor) only.  Dancing is not allowed on the patio or on the lawn.

If your guests will be dancing in the main room, you will need to bring in a dance floor to cover the carpet.  In the entertainment room, no additional dance floor is required.

The Main Room

Days and Hours

We rent our facility for weddings and other special functions only on Saturdays; every other day of the week is already booked with other weekly events, classes or meetings.  Once you contract for a specific date, the facility is yours and only yours from about 8:00 a.m. until closing time (10:00 p.m.).

Unfortunately, due to weekly classes and seminars, we are unable to accommodate any request for rehearsals or other activities on the night before your event.  Overnight storage of personal or rental items is likewise not allowed.

Decorations

No decorations are allowed on any wall, inside or outside of the building.

Dining

Formal dining (glassware and china) is not allowed on the lawn, but is allowed inside the main room of the building as well as on the patio.

Dining on the lawn is permissible using non-breakable drinkware, dishes, plates and bowls. 

Amplified music is not allowed outside, but is allowed inside the building.  Acoustic music is allowed both inside and outside of the building.  All City of San Diego noise level ordinances must be obeyed.

Driveway Drop-Offs or Pick-Ups

Driving or parking is not allowed at any time on the driveway leading from Coast Boulevard to the club facility, even if only for the purpose of dropping off or picking up personal or rental items.  It is your responsibility to insure that all vendors, friends and family are aware of, and abide by, this city ordinance.

Patio and lawn during a wedding reception

Furniture

You are free to use our approximately 10 bridge tables (3 feet square) and approximately 35 to 40 bridge chairs (folding metal chairs with upholstered backs and seats).  If you wish to have additional furniture, you are free to select an approved rental company which can provide you with just about any furnishings you desire, including tables and chairs, canopies, special lighting, space heaters, and so on.

Insurance

Prior to the event date, you must show proof of special events insurance to the rental manager.  Special events insurance under the City of San Diego's master policy is available through Michael Ehrenfeld Insurance.   Weddings, birthday or anniversary parties, graduation or bar/bat mitzvah celebrations, and similar events would fall into "Class 1" under this policy.  Rates are dependent upon the number of guests ($75 for 1 to 100 people; $100 for 101 to 500 people; these rates are for 2008). 

If you wish to purchase optional liquor liability insurance, you may do so ($75 for 1 to 100 people; $185 for 101 to 500 people; these rates are for 2008).  This insurance would cover any bartender who is not licensed, but who has bartending experience and/or training.  This optional insurance should be purchased prior to your event.

If you hire any vendor who has no liability insurance of his/her own, you may add that vendor to your special events policy for an additional charge (based on the activity or services the vendor is providing).  This optional insurance should be purchased prior to your event.

To inquire about special events insurance, please contact Fred Liebel or Joanie Cramer at the Michael Ehrenfeld Insurance Company.  The phone number is (619) 683-9990; Fred can be reached at extension 103,  Joanie at extension 120.  Fred's email is fml@ehrenfeldinsurance.com ; Joanie's email is jcc@ehrenfeldinsurance.com .  You should refer to the rental of the La Jolla Cove Bridge Club.

You may purchase special events insurance through your own preferred broker or insurance company; you are not required to use the company referenced above. 

Music

You may select an approved band or disc jockey, who may set up in either the main room or the entertainment room.  If the band or DJ sets up in the main room, you will need to bring in a dance floor to cover the carpet.  In the entertainment room, no additional dance floor is required.

Amplified music and microphones are not allowed on the lawn or patio except during your wedding ceremony itself.  Amplified music may not be played on the lawn or patio, even if intended merely as background music.  If you plan to dine on the lawn or patio, you may have an approved small band or single musician playing acoustic (non-amplified) music, if desired.

Amplified music is allowed inside the building.  However, while the music is playing, all doors facing the east must remain shut throughout. 

City ordinances require noise levels, including microphones, to be no greater than 60 db from 8:00 a.m. to 7:00 p.m., or 55 db from 7:00 p.m. to 10:00 p.m.  It is your responsibility to insure that your band or DJ is aware of, and abides by, this ordinance.  These levels apply to both acoustic and amplified music, and apply inside the building as well as outside.

Opening and Closing the Building on the Day of Your Event

You may arrange with the Rental Manager a time at which to have the building opened for you on the day of your event.  Once the building has been opened, you must have someone available to stay in the building until the end of your function.  If you leave the building and close the doors, intending to return later, the doors will self-lock and you will not be able to get back inside the building.

When all of your and your vendors' belongings are removed from the building, you may close all windows, turn off the air conditioner or heating system, turn off the lights and close all doors.  The doors will self-lock.

Please note that you will not be given a key to the building at any time.

Overnight Storage of Personal or Rental Items

Due to weekly classes and seminars, we are unable to accommodate any requests to store personal or rental items overnight, either the night before your event or on the night of your event.

Parking

Parking can be difficult, particularly in peak summer months.  Our facility does not include a parking area.  Your guests may park on the street, in a nearby parking garage, you may hire an approved valet service, or you might have them shuttled from another location through an approved shuttle service.

We have made arrangements for discounted parking at the parking garage located at 1020 Prospect Street (corner of Prospect and Girard).  Call Elias Alemeselassie, the Operations Manager, at (858) 733-0325.  Tell him that you will be having an event at the La Jolla Cove Bridge Club, the date and times of the event, and the estimated number of cars that will be using the garage.  If he has availability in the garage on that date, he will offer you a discount from his regular rates.

Please note that most of the street parking in this area is limited to 2 or 3 hours.  The police do patrol the area regularly.

Driving or parking is not allowed at any time on the driveway leading from Coast Boulevard to the club facility.  It is your responsibility to insure that all vendors, friends and family are aware of, and abide by, this city ordinance.

Lawn with guests

Rehearsals on the Night Before Your Event

Due to weekly classes and seminars, we are unable to accommodate any requests for rehearsals or other activities on the night before your event.

Staff Member on Premises

The City of San Diego requests the facility to have a staff member on premises for the last five hours of your event.  The staff member will regulate traffic in and out of the building, insure that all rules are followed, and monitor the noise levels and insure that they remain within City code.  Should the noise level exceed City codes, the staff member will request the band or DJ to lower the noise level to comply with code; should the band or DJ fail to comply with this request, the staff member is authorized to end the event immediately.

The staff member will close and secure the building after the event.

Tents and Canopies

Tents are not allowed on the premises; a maximum of one canopy, no larger than 20 feet by 20 feet, may be used in lieu of a tent.  If you rent a canopy from an approved rental company, you will be responsible for any damage that may occur in putting the canopy up or taking it down. 

A canopy consists of a roof cover and may have one side; if there are two or more sides, it is a tent.

Vendors